Marriott Rooms Co-Ordinator - The Abu Dhabi EDITION in Abu Dhabi, United Arab Emirates
Posting Date Mar 12, 2018
Job Number 18000PN2
Job Category Rooms and Guest Services Operations
Location The Abu Dhabi EDITION, Abu Dhabi, United Arab Emirates VIEW ON MAP
Brand Edition Hotels
Position Type Non-Management/Hourly
Start Your Journey With Us
EDITION Hotels combine the visionary genius of boutique hotelier Ian Schrager, the service delivery of a world-class luxury hotel, and the global reach of Marriott International to create an entirely new experience in the world of hospitality. Our hotels are stunning microcosms of the world's top cities, featuring the finest in dining, entertainment, nightlife, and service to create an enchanting experience that makes your spirit soar!
But to create this magical experience, we need you.
EDITION is hiring warm, out-going, authentically amazing people who are looking for a place to work that inspires them, challenges them and makes them proud to come to work. A place where service comes from the heart, not from a handbook. A place that delivers a never-ending theatrical performance that continuously delights and enchants each and every one of our guests.
We invite you to join us today.
Assist the Front Desk team by administering Front Desk functions, always ensuring that the highest levels of hospitality and service are provided. Areas of responsibility include but are not limited to: assigning rooms according to guests requests and preferences whenever possible; pre-registering designated guests and preparing key packets; organizing and coordinating check-in/pre-registration procedures for arriving groups; reviewing/tracking/accommodating requests for room changes when possible; communicating status to appropriate team members; reviewing out-of-order rooms daily; ensuring rates match market codes and documenting exceptions; performing duplicate reservation checks; blocking rooms; running daily reports; following up with guests to ensure their requests or problems have been met to their satisfaction.
ESSENTIAL JOB FUNCTIONS:
Be familiar with Hotel services, operational hours and ongoing promotions.
Have a thorough knowledge of The Abu Dhabi EDITION product and services.
Check the house count and establish selling strategy for the shift, monitoring it regularly during shift and responding to any changes.
Ensure all forms of communication are used to full capacity and relevant information is handed over to the next shift.
Demonstrate and promote Quality Awareness amongst the Front Office team. Seek ways to improve and maintain guest satisfaction scores for all front office sections.
Pre Block VIP and Marriott Elite members’ arrivals taking into account any special requirements.
Ensure that all arrivals, departures, no shows, extensions and OPERA related reservation amendments are performed on a timely manner.
Ensure that all concerned departments are informed in regards of room moves, no-shows, early arrivals, special requests, repeat guests or other guest preferences.
Foster and maintain contact and effective communication with Housekeeping and Engineering.
Responds to daily emails, both internal and external, in an efficient and timely manner.
Coordinates the readiness and availability of the Show Rooms in continuous liaison with both Housekeeping and Sales departments.
Ensure that vacant rooms are available for upselling opportunities.
Assist Front Desk during busy periods in whichever functions needed and releases Front Desk team members from their breaks if needed.
Attend pre-con meetings and serves as a contact for Group Coordinators/Meeting Planners.
Ensure proper use of the telephone etiquette as per EDTION standards.
Establishes and maintains open, collaborative relationships with employees.
Perform other reasonable job duties as requested. Ensuring and Providing Exceptional Guest Service
Collaborates with the Front Desk team on ways to continually improve guest service.
Provides services that are above and beyond expectations for guest satisfaction and retention.
Serves as a role model to demonstrate appropriate behaviors.
Displays outstanding hospitality skills. Safety and Security
Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).
Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
Complete appropriate safety training and certifications to perform work tasks. Policies and Procedures
Protect the privacy and security of guests and coworkers.
Maintain confidentiality of proprietary materials and information.
Follow company and department policies and procedures.
Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures. Guest Relations
Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN) to resolve issues and build trust.
Address guests' service needs in a professional, positive, and timely manner.
Assist other employees to ensure proper coverage and prompt guest service.
Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
Thank guests with genuine appreciation and provide a fond farewell.
Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible. Communication
Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
Speak to guests and co-workers using clear, appropriate and professional language.
Provide assistance to coworkers, ensuring they understand their tasks.
Talk with and listen to other employees to effectively exchange information.
Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness. Assists Management
Assist management in establishing and communicating goals, performance expectations, timetables and deadlines for shift or departmental operations to hourly employees and ensure that they are understood.
Assist management in preparing and conducting performance reviews of hourly employees.
Assist management in counseling hourly employees on work related concerns and issues to ensure satisfaction and productivity.
Serve as a departmental role model or mentor by working alongside employees to perform technical or functional job duties.
Encourage and motivate employees to perform their best, take responsibility for tasks and assignments, make decisions and provide input on possible improvements.
Coordinate tasks and work with other departments to ensure that the department runs efficiently.
Assign and ensure work tasks are completed on time and that they meet appropriate quality standards. Working with Others
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Develop and maintain positive and productive working relationships with other employees and departments.
Support all co-workers and treat them with dignity and respect.
Actively listen to and consider the concerns of other employees, responding appropriately and effectively.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities and aptitudes to perform each duty proficiently.
High school diploma or GED; 2 year experience in the guest services, front desk, or related professional area.OR
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major;
At least 1 year of related work experience.
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.